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Clinic Automation

Clinics that stop losing leads in the inbox gap

n8n workflows for follow-up, reminders, and CRM sync - so web leads and no-shows get handled without hiring another admin.

Book a call →
Clinic automation visual

Fit

Who this is for

  • Clinics manually copying form leads into spreadsheets or forgetting after-hours inquiries
  • IV and med spa owners running promos without automated nurture sequences
  • Practices on Calendly / EMR booking that don't sync with email or SMS follow-up

How it works

Process timeline

Clear milestones - what you do vs. what we handle.

  1. 1

    Week 1

    Workflow mapping

    You

    Walk through current lead → booking path

    Marceline

    Identify leaks, tool inventory, automation diagram

  2. 2

    Week 2

    Build & test

    You

    Provide API keys, test contacts

    Marceline

    n8n flows, error handling, notification routing

  3. 3

    Week 3

    Launch & document

    You

    Team training attendance

    Marceline

    Go-live, runbook, 2-week monitoring

Scope

Deliverables checklist

  • Lead capture → CRM / email automation
  • Appointment reminder sequences
  • No-show and re-engagement flows
  • n8n workspace with documented workflows
  • Error alerts to your team inbox
  • Training recording + runbook PDF

Proof

Real clinic results

Drip Gym
IV Iron Therapy

Drip Gym

50 new city pages in expansion (83 live), 10 state product pages, 4→14 states, Servicify booking modal, 718 schema fixes, 63-test provisioning pipeline.

Read case study→

FAQ

Common questions

Is your team offshore? Will I get a dedicated point of contact?+

Marceline Studios is US-focused healthcare web design. You work directly with the founders on strategy and audits; production is handled by our vetted team with async updates in your timezone - not anonymous offshore ticket queues.

Who owns the code and content after launch?+

You own your domain, content, and codebase. We hand off repo access, CMS credentials, analytics, and documentation. No proprietary lock-in - you can move hosting or hire another dev without our permission.

What happens after the site goes live?+

Every build includes launch QA, Search Console setup, and a handoff walkthrough. Optional monthly retainers cover SEO monitoring, content updates, and technical audits - or we train your team to run day-to-day updates.

We're not technical - can we maintain automations?+

We document every workflow in plain language and offer retainer support. Most clinics only adjust copy or timing - we handle broken integrations or API changes.

Does automation replace our front desk?+

No - it handles repetitive follow-up so staff focus on patients in the room. Think missed-call texts, intake reminders, and lead routing - not diagnosing or scheduling clinical decisions.

Engagement models

Value-driven systems scoped after your live audit

Scope is confirmed after a 15-minute audit based on page count, integrations, content, and market requirements - we do not quote blindly.

01

Single-location clinics & med spas

Solo Practice Growth Engine

Single location

A fast Next.js system for single-location clinics that need credible patient acquisition without plugin bloat. Core Web Vitals-first delivery with HIPAA-aware forms and treatment pages mapped to local search.

  • Performance-focused mobile architecture (App Router + caching)
  • Treatment-specific landing pages with MedicalBusiness schema
  • GA4 + GSC conversion instrumentation from day one
  • HIPAA-aware intake flows - no PHI in marketing analytics
Book a callSee how we work
02
Most requested

Growing regional groups

Multi-Location Market Dominance

Multi-location

Geographical directory structures, per-location SEO, and multi-practice EMR handoffs for groups expanding across cities. Built for coverage - not duplicate city-swap pages.

  • Unique location pages with geo-coordinates + LocalBusiness @graph
  • Service-area content systems for 2–5+ clinics
  • Lead routing by location, service line, and provider
  • Jane App, Athenahealth, or Aesthetic Record integration scoping
Book a callView multi-state work
03
Custom scope

Enterprise clinical networks

Enterprise Clinical Infrastructure

Enterprise

Custom-scoped infrastructure based on locations, integrations, workflows, and compliance. For networks that have outgrown template platforms.

  • Custom patient dashboards + async telehealth workflows
  • Enterprise EHR API integration layer (where commercially justified)
  • Role-based access, audit logging, and compliance review
  • Executive reporting + technical roadmap governance
Book a callDiscuss enterprise fit

Marceline Studios

Ready for Clinic Automation Systems?

Book a live audit - we'll scope timeline, deliverables, and fit for your practice.

Book a call →

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Good ideas deserve great engineering.

Custom platforms, integrations and dependable product delivery for ambitious businesses and agencies.

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Marceline Studios

Founder-led product engineering. Built for the businesses creating what comes next.

Ideas, project updates and engineering notes.

hello@marcelinestudios.com

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